How to verify Ukrainian documents online: work permit, residence card, invitation and visa
Six official places where a genuine Ukrainian document leaves a trace, what each one shows, and what a clean result does not prove.
Genuine Ukrainian immigration documents leave an official trace. A work permit decision is published by the State Employment Service within 2 working days; a residence card’s progress shows in the State Migration Service tracker; documents declared invalid are searchable by series and number; a study invitation exists in the studyinukraine.gov.ua system. No trace means no payment.
- 01Name the documentPermit, card, invitation, contract, visa
- 02Find its registerEach one has an official trace
- 03Search itSeries and number, or employer code
- 04CompareNames, position, dates, issuer
- 05No record?Stop paying, get it reviewed
Where each Ukrainian document can be checked
| Document | Official check | What to compare |
|---|---|---|
| Work permit | Decision published by the State Employment Service within 2 working days (Art. 42-7) | Employer name and code, your position, decision date |
| Employer, contract signer | Unified State Register (Ministry of Justice) | Active status; name, address, director as in your contract |
| Temporary residence card being issued | State Migration Service: “Checking of the state of issuance of documents” | Status from “application accepted” to “delivered to the office” |
| Passport or residence card reported invalid | State Migration Service: “Checking of the invalid documents” | Series and number; information only, absence proves nothing |
| Study invitation | studyinukraine.gov.ua: digital, signed by the university, valid 6 months | University, programme, study form, expiry date |
| Your visa application | VFS Global: “Track your application” | Reference number from the VFS receipt + last name |
Work permit: the published decision
The employer, never the worker, applies for the permit, and the regional employment centre publishes each decision on the State Employment Service website within 2 working days (Law No. 5067-VI, Art. 42-7). Within 3 working days the decision also goes electronically to the border guard, the migration service, the police and the Ministry of Foreign Affairs. Ask the employer for the decision date and EDRPOU code. A step-by-step check, with the signs of a forged permit, is on how to check if a Ukraine work permit is real.
Residence card: the issuance tracker
After you file for a temporary residence card, the State Migration Service tracker shows its progress by the series and number of the document the card is being issued on, entered without spaces or punctuation. Information appears 24 hours after you apply; still “not found” after 48 hours means a call to the migration office. The possible statuses, in order:
- Information was not found.
- The application has been accepted on /date/. Data validation in progress.
- Permission to personalize the document has been granted on /date/.
- The data has been sent to the personalization center on /date/.
- The document has been personalized and sent to the SMS branch on /date/.
- The document has been delivered to the territorial office of the Migration Service on /date/.
From the personalisation centre, delivery to the office takes 1–3 working days (up to 7 in severe weather), according to the service. An agent who sells you a card that never appeared in this tracker sold you paper. Terms for the whole card procedure are in the Ukraine residence permit timeline.
Invalid documents: a search with a caveat
The State Migration Service’s “Checking of the invalid documents” looks up a passport or other document by type, series and number. Its own warning matters: the data is for information only, and a document missing from the database is not thereby proven valid. Use it to catch a document already reported lost, stolen or cancelled, and rely on the issuing register for the rest.
Study invitation and visa application
- Study invitation. Issued digitally through studyinukraine.gov.ua and signed with the university’s secure digital signature or seal; valid 6 months; its data is shared with Ukrainian embassies, consulates and the State Border Guard Service. Checks for a letter you already hold: Ukraine invitation letter, genuine or fake.
- Visa application. VFS Global’s “Track your application” takes the reference number from your VFS receipt and your last name. A “visa status” sent by an agent from any other site is worth nothing.
Your Pakistani documents
The Ukrainian side checks your degree, police certificate and civil documents through their legalisation: HEC attestation for degrees, then the Ministry of Foreign Affairs apostille, then a Ukrainian translation. Order and fees: apostille and legalisation for Ukraine. Changing anything on a genuine document turns it into a forged one; see forged documents in a visa file.
What our $349 document review does
| Scope | Up to 4 documents: permit, contract, offer, invitation. |
|---|---|
| Checks | Each document against its official record and the others, plus authenticity indicators. |
| Result | A risk memo signed by a Ukrainian lawyer in 3–5 working days. Document review service |
| Only the employer? | Employer and permit check, $199, verdict in 2–3 working days. Employer verification |
Document check questions
How can I check my Ukrainian residence permit status online?
How do I check whether a Ukrainian document is invalid?
How do I verify a Ukrainian work permit?
How can I check if a Ukrainian university invitation is genuine?
How do I track my Ukraine visa application in Pakistan?
Ukrainian documents asli hain ya nahi — online kaise check karein?
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Official services and sources
Send us the documents. A Ukrainian lawyer checks each one.
Document review, $349: up to 4 documents checked against their official records, with a signed risk memo in 3–5 working days. Only the employer and permit? $199, verdict in 2–3 working days.
Last reviewed: 31 October 2026. State Migration Service e-services as published on 31 October 2026 (issuance database updated 30.10.2026); Art. 42-7 of Law No. 5067-VI; studyinukraine.gov.ua and VFS Global pages checked 31 October 2026.